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Recruiting Privacy Policy

Information We May Collect

When you apply for a job with Propio, we may collect certain information from and about you in order to evaluate and process that application. This information may include:

  • Contact information, such as name, telephone number, fax number, physical address, email, and username;
  • Previous work experience, compensation, education, degrees, language, and other skills and employment-related information;
  • Professional and other work-related licenses, permits, and certifications;
  • Awards and professional memberships;
  • Information regarding your use of our website, as described in the Cookie Notice.
  • Work authorization status;
  • Information relating to references;
  • Information from social media sites if you choose to link your application to a social media; and
  • Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, and desired salary).

Sensitive Personal Information

Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.

Under the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act  of 2020 (“CPRA”), the following information is also defined as sensitive personal information: precise geolocation, social security number, driver’s license number, state identification card number, passport number, account log-in/financial account/debit card/credit card number in combination with any required security or access code, password, or credentials allowing access to an account, and the contents of a consumer’s mail, email and text messages, unless the business is the intended recipient of the communication.

Depending on the stage of an application, in addition to the information you provide to us, Propio may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies.

How We Use Information

The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following:

  • Analyze your qualifications for the job you applied for or future jobs that may match your profile;
  • Communicate with you regarding your job application, your inquiries and requests, other job openings, or important notices;
  • Conduct criminal history, background, and employment checks, if we offer you a position;
  • Support our efforts to maintain a diverse workforce; and
  • Comply with or monitor our compliance with any applicable law or regulation.

Propio may use and share information in an aggregated or de-identified manner data at our discretion, including for research, analysis, modeling, marketing, and improvement of our Services.

We do not use automated decision-making, including profiling, that produces legal effects or similarly significant impacts as part of our recruitment process. If this changes, we will notify you and explain your rights in relation to such processing.

Accuracy of Information You Provide

You are responsible for the information you provide to Propio and ensuring that it is honest, truthful, accurate, and not misleading in any way.

How We Share Your Information

Propio may share your information in the following circumstances:

  • Vendors and Service Providers. We may share your information with vendors and service providers that we believe need the information to perform a technology, business, or other professional function for us, including providing products or Services to you or our clients on our behalf, creating or maintaining our databases, researching and analyzing the people who request information from us, preparing and distributing communications, or responding to inquiries.
  • Affiliates. We may share your information with companies that we own or control, that are owned or controlled by us, or that are under common ownership or control for legitimate business purposes.
  • Business Transition. If Propio, or any portion of our assets, are acquired by, merged with, transferred to, or invested in by another company, we may share your personal information with that company or other third parties involved in the business transition. We cannot promise that an acquiring party or the merged entity will have the same privacy practices or treat your information the same as described in this Notice.
  • Legal. We share information where necessary to comply with applicable law, to respond to requests from law enforcement agencies or other government authorities or third parties, as permitted by law, and without your consent when it is necessary to protect our customers, employees, or property; in emergency situations; or to enforce our rights under our terms of service and policies.

Cookies and Other Tracking Technologies

We may use various cookies, technologies, and other automated means to collect certain information about your use of our Services per our privacy policy on the website.

Retention & Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests, including to continue keeping you opted out of marketing emails, or to comply with legal or other obligations. When we dispose of information, we use secure means, such as either physically or electronically erasing information or making it anonymous in a non-recoverable manner.

Security

We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us at privacy@propio.com.

California Notice at Collection

Under the California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”), you are entitled to be informed about the following, at or before the point of collection of your personal information:

  • The categories of personal information we will collect, the purposes for which those categories of personal information will be collected or used and whether such information will be sold or shared;
  • The categories of sensitive personal information to be collected and the purposes for which those categories of sensitive personal information will be collected or used and whether such information is sold or shared; and
  • The length of time we intend to retain each category of personal information, including sensitive personal information, or the criteria used to determine such period;

To the extent that we collect your personal information that is subject to the CCPA as amended, that information and our practices are described below. The categories we use to describe the information are those enumerated in the CCPA as amended; categories not listed are not collected. Certain personal information may fall into multiple categories.

Category   Required Information  
Identifiers  

Name, email address, phone number, contact address, username, password  

Source: Directly from you  

Purpose of collection and use: All purposes listed in Section 2 of the Notice above  

Categories of Parties with Whom PI is Shared: Affiliates; Service Providers  
Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e))  

Name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information  

Source: Directly from you; generated in the course of your use of the Services  

Purpose of collection and use: All purposes listed in Section 2 of the Notice above  

Categories of Parties with Whom PI is Shared: Affiliates; Service Providers  
Protected classification characteristics under California or federal law  

Age (40 years or older), national origin, marital status, gender, veteran or military status  

Source: Directly from you  

Purpose of collection and use: All purposes listed in Section 2 of the Notice above   

Categories of Parties with Whom PI is Shared: Affiliates; Service Providers  
Internet or other similar network activity  

Device ID, browsing history, search history, and information regarding your interaction with an internet website, application, or advertisement  

Source: Automatically generated when you use the Services  

Purpose of collection and use: All purposes listed in Section 2 of the Notice above  

Categories of Parties with Whom PI is Shared: Affiliates; Service Providers  
Education information  

Institutions attended, degrees obtained, and courses taken  

Source: Directly from you  

Purpose of collection and use: All purposes listed in Section 2 of the Notice above  

Categories of Parties with Whom PI is Shared: Affiliates; Service Providers  
Inferences drawn from other information  

Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes  

Source: We do not actively create profiles of the preferences or interests of our employees; however, certain of this information may be collected incidentally about you over the course of your employment, either directly from you or from the individuals you interact with for instance in performance evaluations.  

Purpose of collection and use: All purposes listed in Section 2 of the Notice above  

Categories of Parties with Whom PI is Shared: Affiliates; Service Providers  

  

International Data Transfers

Propio is an organization established in the United States of America (USA). For individuals located outside the United States, your personal information will likely be transferred to, stored, and processed in the USA or other countries outside of where you live. When we conduct such transfers, we rely on various legal bases to lawfully transfer personal information, , including European Commission’s Standard Contractual Clauses and adequacy decisions where applicable.

Changes to our Job Applicant Notices

Propio reserves the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page in addition to updating the “Last Updated” date at the top of this webpage. Modifications shall become effective immediately upon being posted.

Contact Us

Depending on your place of residence, you may have certain rights under applicable data protection laws, including the right of access, correction, deletion, objection, restriction, portability, and withdrawal of consent. To submit a request, please contact us at privacy@propio.com. We may request specific information to verify your identity before processing your request. We will respond within the timeframe required by applicable law (e.g., 30 days under GDPR, 45 days under CPRA).

Special Notice for Residents of California

The California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”), provides residents of California with the right to receive certain disclosures regarding the collection, use, and sharing of information about them, as well as rights to know/access, delete, opt-out of the sale of personal information, and to be free from discrimination based on exercising their CCPA rights.

Special Notice for Residents of Nevada

Propio may collect personal information from you in the course of providing services to you. Under Nevada law (SB 220), Nevada residents with whom we do business have the right to direct us not to sell certain personal information. We do not sell your personal information, as defined under SB 220.

Special Notice for Residents of Colorado, Connecticut, Virginia and Utah

This Notice of Privacy Practices is for residents of Colorado, Connecticut, Virginia and Utah acting in a personal capacity. As such, it does not apply to individuals who are acting in an employment or commercial context, including client employees.

Special Notice for Residents of European Union, the United Kingdom and Switzerland

If you are a resident of the European Economic Area, United Kingdom or Switzerland, you have certain rights with respect to your personal information, including the right to be informed, right of access, right of portability, right to correction, right to erasure, right to restriction, right to object, and the right to withdrawal of consent. Propio processes your personal information based on one or more of the following legal bases: the performance of a contract, compliance with a legal obligation, employment-related or health data necessary for assessing work capacity or our legitimate interests in managing our recruitment process.

Special Notice for Residents of Brazil

If you are a resident of Brazil, you have certain rights with respect to your personal information, including the right of access, right to correction, right to deletion, right to portability, and the right to withdrawal of consent.

Special Notice for Residents of China

Residents of China are entitled to the following privacy rights regarding their personal information:

  • Right to restrict or object to the processing of your personal information;
  • Right to access and/or copy your personal information;
  • Right to correct or rectify the content of your personal information; and
  • Right to request deletion of your personal information in certain circumstances.

This policy is version 1.0 and was last updated on May 21, 2025. Any future modifications will be clearly marked with a version number and date to ensure transparency.